•  



    To register for surplus auctions and notifications click here

    ONLINE AUCTION FOR COPIER MACHINE SURPLUS ON SEPTEMBER 11, 2024. PLEASE REGISTER AT LINK ABOVE

     

    ADVANCED PLACEMENT AND ELECTIVES PUBLIC REVIEW - Books are available on May 1, 2023, and will be available to the public until May 31, 2023.  Books are available for review Monday - Friday 8 am - 5 pm at the Operations Center - Community Engagement Office. Digital copies are available here 



    TEXTBOOK ADOPTION INFORMATION - ENGLISH ACCESS

    Username:  VirginiaWonders2023  Password:  VirginiaELA
    The bid and RFP process has started for AP courses and electives.  Information/access to be provided during the adoption process


    As of March 31, 2020, Suffolk Public Schools has transitioned to the EVA Sourcing and Contracting distribution program.  This will allow for all bids and proposals to be turned in electronically.  In order to use this program, you must be a registered member of EVA.  Vendors can register for free using the following site:

    To register to receive all of our notifications

    A written tutorial on responding electronically to bids and RFPs can be found here:

    Information on how to electronically respond to bids and RFPs

    EVA's Customer Care contact information is shown below:
       
                                                               Hours: 8:00 AM – 5:00 PM MF
                                                               eVA Customer Care
                                                               1-866-289-7367
                                                               OUTSIDE US: 804-371-2525
                                         Email: eVACustomerCare@DGS.Virginia.gov

    Suffolk Public Schools encourages the use of electronic submissions but will accept delivered procurements.  Please note that the school division uses a post office box that is only checked once daily.  It is encouraged that proposers/bidders allow additional time if using the USPS.  

    Evaluations will follow the process outlined in the RFP and face-to-face meetings may be substituted for various other means, including questionnaires or other methods to evaluate.    

    Public bid openings must continue to take place in accordance with the Code of Virginia.  Additional information will be published when a bid is published on this website detailing how we will conduct the bid opening process.  Due to restrictions requiring group sizes, the SPS Purchasing Department may use ZOOM meetings to meet this requirement.  The Department of General Services has offered guidance regarding the bid opening procedures the state will use to be in compliance with the Virginia Public Procurement Act.  


    Furthermore, DGS has provided guidance regarding Emergency Procurement Activities.  Suffolk Public Schools will use established policies and procedures in the use of the emergency procurement activities, including the posting of emergency procurements on this website under the emergency procurement tab found.  

    Our goal is to serve Suffolk Public Schools and the taxpayers of Suffolk by facilitating the purchase of high-quality goods and services at a reasonable cost. In addition, it is our responsibility to ensure that all procurements are conducted in a fair and impartial manner and that all qualified vendors have access to do business with Suffolk Public Schools. All purchasing procedures and procurements are conducted in accordance with the Virginia Public Procurement Act.

    Bidder Application

    To register to receive all of our notifications

    For a quick tutorial on how to register with EVA

    Registering will ensure that vendors receive notification of procurements issued for the commodities selected. It is the responsibility of the vendor to maintain and update bidder information.

    The Department of Small Business and Supplier Diversity has continuing education on how to respond to bids and proposals for all state agencies and most local governments that use the EVA platform.  Furthermore, SBSD offers a number of other free professional development opportunities to help businesses grow.  To register for these events, please click here.  

    Levels of Procurement

    1. Competition is not required when the estimated value of a single order or term contract is $10,000 or less. Pricing at this level may be conducted by the school or department.
    2. Three price quotes via phone, fax or email are required when the estimated value of a single order or term contract is more than $10,000 but no greater than $100,000.
    3. An Invitation to Bid or a Request for Proposal is required when the estimated value of a single order or term contract is expected to be greater than $100,000.
    4. Contracts for professional services with a value less than $75,000 may be awarded without competition. Competitive negotiations will be used for any professional services greater than $75,000.

    Please contact the Purchasing Department if additional information is needed.

    Suffolk Public Schools Purchasing Department
    100 N Main Street, 2nd Floor
    Suffolk, VA 23434
    Phone:  757-925-6762

    Linda Bates, Coordinator of Purchasing