THE SCHOOL BOARD POLICY REVIEW COMMITTEE MET ON WEDNESDAY, JANUARY 29, 2025 AT 3:30 P.M. THE LOCATION WILL BE THE SUFFOLK CITY HALL BUILDING, 442 W. WASHINGTON STREET, SUFFOLK, VA 23434 IN CONFERENCE ROOM NO. 3, 2ND FLOOR. THE PUBLIC IS INVITED. THIS NOTICE IS BEING PROVIDED AS REQUIRED BY VIRGINIA CODE SECTION 2.2-3707, SUBSECTION D (1950), AS AMENDED.

Notice: Policy Review Committee Meeting - January 29, 2025

Policy Review Committee Meeting Agenda - January 29, 2025

Section 1-6.2:1 - Definitions, Discrimination (Transgender Policy)

Section 2-2.6:1 - School Board Norms

Section 2-2.7:01 - Special Committee Created

Section 9-11.6 - Cell Phone Statement of Policy Revised 12-13-24

Policy Review Committee Meeting Agenda - December 2, 2024

Section 2-2.7 - Standing Committees - Revised 12-2-24

Section 2-3.2 - Regular Meeting - Revised 12-2-24

Section 8-13.1 - Free Appropriate Public Education

Section 9-23.2 - Definitions

Section 9-23.5 - Annual Notification Requirement

Section 9-26.1 - Statement of Policy, Restraint & Seclusion

THE SCHOOL BOARD POLICY REVIEW COMMITTEE WILL MEET ON MONDAY, OCTOBER 28TH, 2024, AT 2:00 P.M. THE LOCATION IS THE CURTIS R. MILTEER, SR. RECREATION CENTER, 132 ROBERTSON STREET, SUFFOLK, VA 23438 IN THE CONFERENCE ROOM. THE PUBLIC IS INVITED. THIS NOTICE IS BEING PROVIDED AS REQUIRED BY VIRGINIA CODE SECTION 2.2-3707, SUBSECTION D (1950), AS AMENDED.

*This meeting is open to the public. Commenting is not permitted during this meeting.

MEETING AGENDA - OCTOBER 28, 2024

Policies to be reviewed:

Section 2-2.7:1

Section 2-2.7:2

Section 9-11.6

Section 9-18.2

Section 10-1.1:1

Posted 10-24-24

September 23, 2024 

THE SCHOOL BOARD POLICY REVIEW COMMITTEE WILL MEET ON MONDAY, SEPTEMBER 23RD, 2024, AT 2:00 P.M. THE LOCATION IS THE CURTIS R. MILTEER, SR. RECREATION CENTER, 132 ROBERTSON STREET, SUFFOLK, VA 23438 IN THE CONFERENCE ROOM. THE PUBLIC IS INVITED. THIS NOTICE IS BEING PROVIDED AS REQUIRED BY VIRGINIA CODE SECTION 2.2-3707, SUBSECTION D (1950), AS AMENDED.

*This meeting is open to the public. Commenting is not permitted during this meeting.

Meeting Agenda - Monday, September 23, 2024

The following policies will be reviewed at this meeting:

Policy Update Manual - Monday, September 23, 2024

Section 2-2.7 Standing Committees

Section 2-3.2. Regular Meetings; Special Meetings; Quorum

Section 4-13.1.1. When Building Unsuitable for Use

Section 9-15.4 Reasonable Suspicion Requirement

July 22, 2024 

THE SCHOOL BOARD POLICY REVIEW COMMITTEE WILL MEET ON MONDAY, JULY 22ND, 2024, AT 2:00 P.M. THE LOCATION IS THE CURTIS R. MILTEER, SR. RECREATION CENTER, 132 ROBERTSON STREET, SUFFOLK, VA 23438 IN THE CONFERENCE ROOM. THE PUBLIC IS INVITED. THIS NOTICE IS BEING PROVIDED AS REQUIRED BY VIRGINIA CODE SECTION 2.2-3707, SUBSECTION D (1950), AS AMENDED.

*This meeting is open to the public. Commenting is not permitted during this meeting.

Meeting Agenda - Monday, July 22, 2024

Policies for Review - Monday, July 22, 2024

June 24, 2024 

SCHOOL BOARD POLICY REVIEW
COMMITTEE MEETING NOTICE

THE SCHOOL BOARD POLICY REVIEW COMMITTEE
WILL MEET ON MONDAY, JUNE 24TH, 2024, AT 2:00 P.M.
THE LOCATION WILL BE AT THE CURTIS R. MILTEER,
SR. RECREATION CENTER, 132 ROBERTSON STREET,
SUFFOLK, VA 23438 IN THE CONFERENCE ROOM. THE
PUBLIC IS INVITED. THIS NOTICE IS BEING PROVIDED
AS REQUIRED BY VIRGINIA CODE SECTION 2.2-3707,
SUBSECTION D (1950), AS AMENDED.

*This meeting is open to the public. Commenting is not permitted during this meeting.

Meeting Agenda - June 24, 2024

The following policies will be reviewed at this meeting:

Section 2-2.1.1 Day-to-Day Operations and Group Visits

Section 2-2.7 SB_Standing Committee_Revised

Section 2-3.2 Agenda Items - Regular Mtg, Special Mtg

Section 3-1.6 Severe Weather Plans

Section 5-2.2. Annual inspection of buildings

Section 5-2.3. Reporting of hazardous conditions

Section 5-2.6. Emergency closings

Section 5-2.9.  Staff certified in cardiopulmonary resuscitation

Section 5-6.2.  Educational technology

Section 6-3.3  Inspection Requirement

Section 6-4.2 Developing Specifications Revised

Section 8-27.2 Parental assistance

Section 8-40.1.  Policy stated neutrality required

Section 9-12.2.  Weapons and children with disability

Section 9-14.2 Possession of Controlled Substance

Section 9-20.15. Student-Athletic Sudden Cardiac Arrest

Section 10-1.1.1 Ceremonial Activities Revised

Section 10-18.1. Cooperation encouraged 

SCHOOL BOARD POLICY REVIEW
COMMITTEE MEETING NOTICE (Canceled)

THE SCHOOL BOARD POLICY REVIEW COMMITTEE
WILL MEET ON TUESDAY, MAY 28TH, 2024, AT 2:00 P.M.
THE LOCATION WILL BE AT THE CURTIS R. MILTEER,
SR. RECREATION CENTER, 132 ROBERTSON STREET,
SUFFOLK, VA 23438 IN THE CONFERENCE ROOM. THE
PUBLIC IS INVITED. THIS NOTICE IS BEING PROVIDED
AS REQUIRED BY VIRGINIA CODE SECTION 2.2-3707,
SUBSECTION D (1950), AS AMENDED.

Policy Review Committee:

Next Scheduled Call Meeting

April 22, 2024 Meeting - CANCELED

SCHOOL BOARD POLICY REVIEW
COMMITTEE MEETING NOTICE

THE SCHOOL BOARD POLICY REVIEW COMMITTEE
WILL MEET ON MONDAY, APRIL 22TH, 2024, AT 2:00 P.M.
THE LOCATION WILL BE AT THE CURTIS R. MILTEER,
SR. RECREATION CENTER, 132 ROBERTSON STREET,
SUFFOLK, VA 23438 IN THE CONFERENCE ROOM. THE
PUBLIC IS INVITED. THIS NOTICE IS BEING PROVIDED
AS REQUIRED BY VIRGINIA CODE SECTION 2.2-3707,
SUBSECTION D (1950), AS AMENDED.

*This meeting is open to the public. Commenting is not permitted during this meeting.

Policy Review Committee:

March 25, 2024

SCHOOL BOARD POLICY REVIEW
COMMITTEE MEETING NOTICE

THE SCHOOL BOARD POLICY REVIEW COMMITTEE
WILL MEET ON MONDAY, MARCH 25TH, 2024, AT 2:00
P.M. THE LOCATION WILL BE AT THE CURTIS R.
MILTEER, SR. RECREATION CENTER, 132 ROBERTSON
STREET, SUFFOLK, VA 23438 IN THE CONFERENCE
ROOM. THE PUBLIC IS INVITED. THIS NOTICE IS BEING
PROVIDED AS REQUIRED BY VIRGINIA CODE SECTION
2.2-3707, SUBSECTION D (1950), AS AMENDED.

*This meeting is open to the public. Commenting is not permitted during this meeting.

Meeting Agenda - March 25, 2024

Meeting Minutes - March 25, 2024

The following policies will be reviewed at this meeting:

Section 2-2.1:1 Superintendent responsible for Day-to-Day school operations; sitevisits by School Board Members allowed under certain conditions; violation of policy.

Section 2-2.1:2 Statement of purpose; school activities; report by chair.

Section 2-2.7. School Board Standing Committees; Foundations; SpecialCommittees; failure to attend Committee meetings.

Section 6-4.2. Persons involved in developing specifications; use of consultants.

Policy Review Committee:

February 26, 2024 

SCHOOL BOARD POLICY REVIEW
COMMITTEE MEETING NOTICE

THE SCHOOL BOARD POLICY REVIEW COMMITTEE WILL MEET ON MONDAY, FEBRUARY 26TH, 2024, AT 2:00
P.M. THE LOCATION WILL BE AT THE CURTIS R. MILTEER, SR. RECREATION CENTER, 132 ROBERTSON
STREET, SUFFOLK, VA 23438 IN THE CONFERENCE ROOM. THE PUBLIC IS INVITED. THIS NOTICE IS BEING
PROVIDED AS REQUIRED BY VIRGINIA CODE SECTION 2.2-3707, SUBSECTION D (1950), AS AMENDED.

*This meeting is open to the public. Commenting is not permitted during this meeting.

Meeting Agenda - February 26

Meeting Minutes - February 26

The following policies will be reviewed at this meeting:

Section 2-2.7 School Board Standing Committees

Section 2-2.6.1 School Board Norms

Section 2-3.2. Business of the School Board

Section 7-20.3 Search of Registry

Section 7-24.1 Assignment and Reassignment of Personnel

Section 9-11.3 Prohibited Conduct

Section 10-11.2 Use of School Property Generally

SCHOOL BOARD POLICY REVIEW
COMMITTEE MEETING NOTICE

THE SCHOOL BOARD POLICY REVIEW COMMITTEE
WILL MEET ON MONDAY, JANUARY 22ND, 2024, AT 2:00
P.M. THE LOCATION WILL BE AT THE CURTIS R.
MILTEER, SR. RECREATION CENTER, 132 ROBERTSON
STREET, SUFFOLK, VA 23438 IN THE CONFERENCE
ROOM. THE PUBLIC IS INVITED. THIS NOTICE IS BEING
PROVIDED AS REQUIRED BY VIRGINIA CODE SECTION
2.2-3707, SUBSECTION D (1950), AS AMENDED.

Policy Review Committee:

Monday, December 18, 2023 (Cancelled)

THE SCHOOL BOARD POLICY REVIEW COMMITTEE
WILL MEET ON MONDAY, DECEMBER 18, 2023, AT 2:00
P.M. THE LOCATION WILL BE AT THE CURTIS R.
MILTEER, SR. RECREATION CENTER, 132 ROBERTSON
STREET, SUFFOLK, VA 23438 IN THE CONFERENCE
ROOM. THE PUBLIC IS INVITED. THIS NOTICE IS BEING
PROVIDED AS REQUIRED BY VIRGINIA CODE SECTION
2.2-3707, SUBSECTION D (1950), AS AMENDED.

*This meeting is open to the public. Commenting is not permitted during this meeting.

Policy Review Committee:

Monday, November 27, 2023

THE SCHOOL BOARD POLICY REVIEW COMMITTEE
WILL MEET ON MONDAY, NOVEMBER 27TH, 2023, AT 2:00
P.M. THE LOCATION WILL BE AT THE CURTIS R.
MILTEER, SR. RECREATION CENTER, 132 ROBERTSON
STREET, SUFFOLK, VA 23438 IN THE CONFERENCE
ROOM. THE PUBLIC IS INVITED. THIS NOTICE IS BEING
PROVIDED AS REQUIRED BY VIRGINIA CODE SECTION
2.2-3707, SUBSECTION D (1950), AS AMENDED.

*This meeting is open to the public. Commenting is not permitted during this meeting.

Meeting Agenda - November 27, 2023

Meeting Minutes - November 27, 2023

The following policies will be reviewed at this meeting:

Section 7-6.2. Definitions.

Section 7-6.3. Exemptions.

Section 7-14.1. Licensure Requirements; Provisional License and Military Service; Definitions.

Section 7-20.2. Certification requirement; not allowed to employ when convicted of violent felony, etc.; fingerprinting and descriptive information required; costs for fingerprinting; sharing of criminal record information; when employment denied information to be provided to applicant.

Section 7-20.3. Search of registry of founded child abuse complaints; when applicant has resided in another state; when applicant denied employment; providing false information.

Section 7-20.4. Notice of arrest; employee convictions; placement of employee on probation by court; information appearing on criminal record; founded complaints of child abuse and neglect.

Section 7-21.2. Principal to secure substitute teachers; substitute teachers defined; qualifications for substitutes; temporarily employed teachers defined; rate of pay; part-time teachers; summer school teachers; homebound teachers; interns; student teachers.

Section 7-26.3. Professional Staff Development; professional development for teachers and principals; 2024-2025 school year training in science-based reading research; required participation by instructional personnel.(11-21-23)

Section 8-17.1. Homebound instruction required; limitations; medical forms required on file.

Section 8-17.3. Online courses allowed; must be enrolled in a public school; teachers licensed by the Board of Education; administrators must hold an advanced degree. – (11-21-23) 

Section 8-17.4 Definitions.

Section 8-18.6. Agreement for postsecondary degree; counseling services from middle school students; dual enrollment courses encouraged subject to certain conditions.

Section 8-37.1. Standardized testing permitted; Disclosure of Race, etc., not required; Limited exception.

Section 9-5.1. Ages of children required to attend; homebound instruction; other exceptions.

Section 9-5.2. Mandatory and discretionary release from compulsory schoolattendance requirement; special rule for children sixteen and above; failure tocomply with alternative placement.  

Section 9-7.1. Persons eligible for school admission; admission requirements; when tuition charged; foster care enrollment; children of persons on active military duty; additional requirements.  

Section 9-7.3:1. Enrollment of Homeless Student; Enrollment Disputes; AppealProcess.  

Section 9-7.3:2. Comparable Services; Transportation; Definitions.  

Section 9-11.2. Parental responsibilities; notice to parents; needing to discuss improving student behavior. 

Section 9-11.3. Prohibited Conduct; ineligibility for interscholastic competition; Intervention required when student involved in drug or violent incident.    

Section 9-12.2. Weapons and children with disability.  

Section 9-14.2. Possession of a controlled substance.

Section 9-18.1. Definitions: Suspension or Expulsion, generally; grounds, therefore.   

Section 9-18.4. Suspension of disabled students receiving services; expulsion of disabled students generally.

Section 9-20.6. Physical examination requirement; reports placed in child’s health record.

Section 9-20.7. Student immunizations required; notice required; when child being home instructed; conditional enrollment; exemption.  

Section 9-20.7:1. Homeless pupils; medically indigent children.     

Section 9-20.8. Immunization Record; failure to complete required form; filing of report with local health department.   

Section 9-20.9. Communicable diseases generally; confidential information; exclusion of students and employees.  

Section 9-20.11:1. Prescription medications; Nonprescription Medications; Self-Administration of Medications; Sharing, borrowing, etc., of medication, prohibited; Self-Administration of Asthma medication and Auto-Injectable Epinephrine; school nurse trained in administration of epinephrine; ordered and trained administration of stock albuterol; superintendent to develop regulations.

Section 10-3.3. Request procedures; Responding to requests; Time for processing requests; costs for processing requests; how charges are determined.  

Section 10-3.5. Virginia Freedom of Information Act; public record defined; not required to create a public record; rights of citizens; making a request for public records; penalties for altering or destroying public records; School FOIA Officer; Training required; types of records; commonly used exemptions.   

Section 10-6.1. Minimal intrusions; communications must be carefully reviewed;no approval for certain materials; superintendent to establish regulations; politicalcommunications; not to prohibit issue-oriented materials for classroomdiscussions.  

Section 10-15.1. Statement of policy; Definitions; sponsorships and partnerships permitted; sponsorship review committee; prohibitions; banners allowed.

October 23, 2023

Curtis R. Milteer, Sr. Recreation Center

132 Robertson Street, Suffolk, VA 23438

Meeting Agenda - 10-23-23

Meeting Minutes - 10-23-23

*This meeting is open to the public. Commenting is not permitted during this meeting.

The following policies will be reviewed at this meeting:

Section 2-2.7:3 Committee authority; committee chair; roles and responsibilities of committee chair; notice of meetings; public access to committee meetings; rules of order. 

Section 2-9.5. Definitions; Certain Gifts prohibited; Acceptable gifts; Amount to beAdjusted Every Five Years; Gift returned to donor or donated to charitable organization.  

Section 3-1.2. Qualifications and Duties of the Superintendent.

Section 4-2.2. Annual budget preparation.    

Section 4-6.3. Certification; Exceptions; Unauthorized Aliens; DiscriminationProhibited.  

Section 5-2.1. Written school crisis and emergency plan required; safety audits required.

Section 5-2.2:3. Threat Assessment Team Required; Team Members; Principal may provide information; Report to superintendent; Report to Department of Criminal Justice Services; Responsibility of school superintendent.  

Section 5-5.2. Adequate nutrition program required; annual agreements; eligibility determinations; public announcement required; amendments to policy.  

Section 5-5.6. When no money on account; parent notification; negative balances in excess of $15.00; federal child nutrition funds.  

Section 5-6.3. Computer system provided; privilege not a right; superintendent to develop regulations to include guidelines; use must be consistent with education mission; no expectation of privacy; certain software use prohibited.  

Section 7-4.1. Certification free of tuberculosis; removal for failure to provide certification; rescreening for tuberculosis; School Board may require screening of all employees, volunteers, and student teachers.

Section 7-4.2. Requirements to be employed as a bus driver; persons registered as sex offenders not eligible; annual documents required; first aid training etc. required; drug and alcohol testing program.

October 12, 2023

Curtis R. Milteer, Sr. Recreation Center

132 Robertson Street, Suffolk, VA 23438

Meeting Agenda - October 12, 2023

Meeting Minutes - October 12, 2023

*This meeting is open to the public. Commenting is not permitted during this meeting.

The following policies will be reviewed at this meeting:

Section 2-8.1. Early Appearances; Suffolk Community Defined; Five Minutes and less than Three Minutes for Presentation; When More than Fifteen Speakers.

Section 2-8.2. Late Appearances Defined; Notice Requirement.

Section 10-5.1. Public Appearances before the School Board; time limits for public comments; public participation at special or call meetings.