Policy Review Committee:

March 25, 2024

SCHOOL BOARD POLICY REVIEW
COMMITTEE MEETING NOTICE

THE SCHOOL BOARD POLICY REVIEW COMMITTEE
WILL MET ON MONDAY, MARCH 25TH, 2024, AT 2:00
P.M. THE LOCATION WILL BE AT THE CURTIS R.
MILTEER, SR. RECREATION CENTER, 132 ROBERTSON
STREET, SUFFOLK, VA 23438 IN THE CONFERENCE
ROOM. THE PUBLIC IS INVITED. THIS NOTICE IS BEING
PROVIDED AS REQUIRED BY VIRGINIA CODE SECTION
2.2-3707, SUBSECTION D (1950), AS AMENDED.

*This meeting is open to the public. Commenting is not permitted during this meeting.

Meeting Agenda - March 25, 2024

The following policies will be reviewed at this meeting:

Section 2-2.1:1 Superintendent responsible for Day-to-Day school operations; sitevisits by School Board Members allowed under certain conditions; violation of policy.

Section 2-2.1:2 Statement of purpose; school activities; report by chair.

Section 2-2.7. School Board Standing Committees; Foundations; SpecialCommittees; failure to attend Committee meetings.

Section 6-4.2. Persons involved in developing specifications; use of consultants.

Policy Review Committee:

February 26, 2024 

SCHOOL BOARD POLICY REVIEW
COMMITTEE MEETING NOTICE

THE SCHOOL BOARD POLICY REVIEW COMMITTEE WILL MEET ON MONDAY, FEBRUARY 26TH, 2024, AT 2:00
P.M. THE LOCATION WILL BE AT THE CURTIS R. MILTEER, SR. RECREATION CENTER, 132 ROBERTSON
STREET, SUFFOLK, VA 23438 IN THE CONFERENCE ROOM. THE PUBLIC IS INVITED. THIS NOTICE IS BEING
PROVIDED AS REQUIRED BY VIRGINIA CODE SECTION 2.2-3707, SUBSECTION D (1950), AS AMENDED.

*This meeting is open to the public. Commenting is not permitted during this meeting.

Meeting Agenda - February 26

Meeting Minutes - February 26

The following policies will be reviewed at this meeting:

Section 2-2.7 School Board Standing Committees

Section 2-2.6.1 School Board Norms

Section 2-3.2. Business of the School Board

Section 7-20.3 Search of Registry

Section 7-24.1 Assignment and Reassignment of Personnel

Section 9-11.3 Prohibited Conduct

Section 10-11.2 Use of School Property Generally

SCHOOL BOARD POLICY REVIEW
COMMITTEE MEETING NOTICE

THE SCHOOL BOARD POLICY REVIEW COMMITTEE
WILL MEET ON MONDAY, JANUARY 22ND, 2024, AT 2:00
P.M. THE LOCATION WILL BE AT THE CURTIS R.
MILTEER, SR. RECREATION CENTER, 132 ROBERTSON
STREET, SUFFOLK, VA 23438 IN THE CONFERENCE
ROOM. THE PUBLIC IS INVITED. THIS NOTICE IS BEING
PROVIDED AS REQUIRED BY VIRGINIA CODE SECTION
2.2-3707, SUBSECTION D (1950), AS AMENDED.

Policy Review Committee:

Monday, December 18, 2023 (Cancelled)

THE SCHOOL BOARD POLICY REVIEW COMMITTEE
WILL MEET ON MONDAY, DECEMBER 18, 2023, AT 2:00
P.M. THE LOCATION WILL BE AT THE CURTIS R.
MILTEER, SR. RECREATION CENTER, 132 ROBERTSON
STREET, SUFFOLK, VA 23438 IN THE CONFERENCE
ROOM. THE PUBLIC IS INVITED. THIS NOTICE IS BEING
PROVIDED AS REQUIRED BY VIRGINIA CODE SECTION
2.2-3707, SUBSECTION D (1950), AS AMENDED.

*This meeting is open to the public. Commenting is not permitted during this meeting.

Policy Review Committee:

Monday, November 27, 2023

THE SCHOOL BOARD POLICY REVIEW COMMITTEE
WILL MEET ON MONDAY, NOVEMBER 27TH, 2023, AT 2:00
P.M. THE LOCATION WILL BE AT THE CURTIS R.
MILTEER, SR. RECREATION CENTER, 132 ROBERTSON
STREET, SUFFOLK, VA 23438 IN THE CONFERENCE
ROOM. THE PUBLIC IS INVITED. THIS NOTICE IS BEING
PROVIDED AS REQUIRED BY VIRGINIA CODE SECTION
2.2-3707, SUBSECTION D (1950), AS AMENDED.

*This meeting is open to the public. Commenting is not permitted during this meeting.

Meeting Agenda - November 27, 2023

Meeting Minutes - November 27, 2023

The following policies will be reviewed at this meeting:

Section 7-6.2. Definitions.

Section 7-6.3. Exemptions.

Section 7-14.1. Licensure Requirements; Provisional License and Military Service; Definitions.

Section 7-20.2. Certification requirement; not allowed to employ when convicted of violent felony, etc.; fingerprinting and descriptive information required; costs for fingerprinting; sharing of criminal record information; when employment denied information to be provided to applicant.

Section 7-20.3. Search of registry of founded child abuse complaints; when applicant has resided in another state; when applicant denied employment; providing false information.

Section 7-20.4. Notice of arrest; employee convictions; placement of employee on probation by court; information appearing on criminal record; founded complaints of child abuse and neglect.

Section 7-21.2. Principal to secure substitute teachers; substitute teachers defined; qualifications for substitutes; temporarily employed teachers defined; rate of pay; part-time teachers; summer school teachers; homebound teachers; interns; student teachers.

Section 7-26.3. Professional Staff Development; professional development for teachers and principals; 2024-2025 school year training in science-based reading research; required participation by instructional personnel.(11-21-23)

Section 8-17.1. Homebound instruction required; limitations; medical forms required on file.

Section 8-17.3. Online courses allowed; must be enrolled in a public school; teachers licensed by the Board of Education; administrators must hold an advanced degree. – (11-21-23) 

Section 8-17.4 Definitions.

Section 8-18.6. Agreement for postsecondary degree; counseling services from middle school students; dual enrollment courses encouraged subject to certain conditions.

Section 8-37.1. Standardized testing permitted; Disclosure of Race, etc., not required; Limited exception.

Section 9-5.1. Ages of children required to attend; homebound instruction; other exceptions.

Section 9-5.2. Mandatory and discretionary release from compulsory schoolattendance requirement; special rule for children sixteen and above; failure tocomply with alternative placement.  

Section 9-7.1. Persons eligible for school admission; admission requirements; when tuition charged; foster care enrollment; children of persons on active military duty; additional requirements.  

Section 9-7.3:1. Enrollment of Homeless Student; Enrollment Disputes; AppealProcess.  

Section 9-7.3:2. Comparable Services; Transportation; Definitions.  

Section 9-11.2. Parental responsibilities; notice to parents; needing to discuss improving student behavior. 

Section 9-11.3. Prohibited Conduct; ineligibility for interscholastic competition; Intervention required when student involved in drug or violent incident.    

Section 9-12.2. Weapons and children with disability.  

Section 9-14.2. Possession of a controlled substance.

Section 9-18.1. Definitions: Suspension or Expulsion, generally; grounds, therefore.   

Section 9-18.4. Suspension of disabled students receiving services; expulsion of disabled students generally.

Section 9-20.6. Physical examination requirement; reports placed in child’s health record.

Section 9-20.7. Student immunizations required; notice required; when child being home instructed; conditional enrollment; exemption.  

Section 9-20.7:1. Homeless pupils; medically indigent children.     

Section 9-20.8. Immunization Record; failure to complete required form; filing of report with local health department.   

Section 9-20.9. Communicable diseases generally; confidential information; exclusion of students and employees.  

Section 9-20.11:1. Prescription medications; Nonprescription Medications; Self-Administration of Medications; Sharing, borrowing, etc., of medication, prohibited; Self-Administration of Asthma medication and Auto-Injectable Epinephrine; school nurse trained in administration of epinephrine; ordered and trained administration of stock albuterol; superintendent to develop regulations.

Section 10-3.3. Request procedures; Responding to requests; Time for processing requests; costs for processing requests; how charges are determined.  

Section 10-3.5. Virginia Freedom of Information Act; public record defined; not required to create a public record; rights of citizens; making a request for public records; penalties for altering or destroying public records; School FOIA Officer; Training required; types of records; commonly used exemptions.   

Section 10-6.1. Minimal intrusions; communications must be carefully reviewed;no approval for certain materials; superintendent to establish regulations; politicalcommunications; not to prohibit issue-oriented materials for classroomdiscussions.  

Section 10-15.1. Statement of policy; Definitions; sponsorships and partnerships permitted; sponsorship review committee; prohibitions; banners allowed.

October 23, 2023

Curtis R. Milteer, Sr. Recreation Center

132 Robertson Street, Suffolk, VA 23438

Meeting Agenda - 10-23-23

Meeting Minutes - 10-23-23

*This meeting is open to the public. Commenting is not permitted during this meeting.

The following policies will be reviewed at this meeting:

Section 2-2.7:3 Committee authority; committee chair; roles and responsibilities of committee chair; notice of meetings; public access to committee meetings; rules of order. 

Section 2-9.5. Definitions; Certain Gifts prohibited; Acceptable gifts; Amount to beAdjusted Every Five Years; Gift returned to donor or donated to charitable organization.  

Section 3-1.2. Qualifications and Duties of the Superintendent.

Section 4-2.2. Annual budget preparation.    

Section 4-6.3. Certification; Exceptions; Unauthorized Aliens; DiscriminationProhibited.  

Section 5-2.1. Written school crisis and emergency plan required; safety audits required.

Section 5-2.2:3. Threat Assessment Team Required; Team Members; Principal may provide information; Report to superintendent; Report to Department of Criminal Justice Services; Responsibility of school superintendent.  

Section 5-5.2. Adequate nutrition program required; annual agreements; eligibility determinations; public announcement required; amendments to policy.  

Section 5-5.6. When no money on account; parent notification; negative balances in excess of $15.00; federal child nutrition funds.  

Section 5-6.3. Computer system provided; privilege not a right; superintendent to develop regulations to include guidelines; use must be consistent with education mission; no expectation of privacy; certain software use prohibited.  

Section 7-4.1. Certification free of tuberculosis; removal for failure to provide certification; rescreening for tuberculosis; School Board may require screening of all employees, volunteers, and student teachers.

Section 7-4.2. Requirements to be employed as a bus driver; persons registered as sex offenders not eligible; annual documents required; first aid training etc. required; drug and alcohol testing program.

October 12, 2023

Curtis R. Milteer, Sr. Recreation Center

132 Robertson Street, Suffolk, VA 23438

Meeting Agenda - October 12, 2023

Meeting Minutes - October 12, 2023

*This meeting is open to the public. Commenting is not permitted during this meeting.

The following policies will be reviewed at this meeting:

Section 2-8.1. Early Appearances; Suffolk Community Defined; Five Minutes and less than Three Minutes for Presentation; When More than Fifteen Speakers.

Section 2-8.2. Late Appearances Defined; Notice Requirement.

Section 10-5.1. Public Appearances before the School Board; time limits for public comments; public participation at special or call meetings.

September 25, 2023, at 2:00 PM (Revised 8/28/23)

Curtis R. Milteer, Sr. Recreation Center

132 Robertson Street, Suffolk, VA 23438

Meeting Agenda - September 25, 2023

Meeting Minutes - September 25, 2023

*This meeting is open to the public. Commenting is not permitted during this meeting.

The following policies will be reviewed at this meeting:

Section 1-5.9. Filing a Formal Complaint of Discrimination; Investigation; Actionby superintendent; Appeal.

Section 1-6.12. Abusive work environments prohibited; retaliation againstemployees who make allegations also prohibited; definitions; investigations andappeals.

Section 1-8.7. Comprehensive Plan Required; when Literacy Plan required andposting requirements; Report presented to School Board.

Section 2-2.1. Powers and duties generally.

Section 2-2.7. School Board Standing Committees; Foundations; SpecialCommittees.

Section 2-4.2. Meeting Participation by Electronic Communication; meeting minutes; attendance at closed meetings; definitions; when remote participation allowed; responsibility of the chair; what is required in the minutes; special requirements when remote participation approved; when remote participation not approved; Quorum Required; when all virtual meetings allowed.

Section 2-8.1. Early Appearances; Suffolk Community Defined; Five Minutes and not less than Three Minutes for a Presentation; When More than Fifteen Speakers.

Section 2-8.2. Late Appearances Defined; Notice Requirement.

Section 2-9.2. Definitions.

Section 2-9.3. Special Nepotism Rules regarding School Board Members and Superintendent; Limited Exception; Substitute Teacher Employment; Direct Supervisory and/or Administrative Relationship Prohibited.

August 7, 2023, at 3:00 PM - 5:00 PM (Revised 8/2/23)

Curtis R. Milteer, Sr. Recreation Center

132 Robertson Street, Suffolk, VA 23438

Meeting Agenda - August 7, 2023

Meeting Minutes - August 7, 2023

*This meeting is open to the public. Commenting is not permitted during this meeting.

The following policies will be reviewed at this meeting:

Section 1-6.2:1. Current Transgender Policy

Model Policies VDOE

Section 1-6.2.1. Current Policy With Changes Based On Model Policies

Section 1-6.2:1. Transgender Policy Recommendations/Model Policy Language - Dr. John B. Gordon III

July 13, 2023, at 4:15 PM
Suffolk City Hall, Council Chamber Conference Room 
442 W. Washington Street, Suffolk, VA 23434

Meeting Agenda -  July 13, 2023

Meeting Minutes - July 13, 2023

*This meeting is open to the public. Commenting is not permitted during this meeting.

The following policies will be reviewed at this meeting:

Section 2-2.7. School Board Standing Committees

Section 1-8.7.  Comprehensive Plan Required

Chapter 4, Article 6 - Purchasing of Goods and Services

June 8, 2023, at 4:15 PM
Suffolk City Hall, Council Chamber Conference Room 
442 W. Washington Street, Suffolk, VA 23434

Meeting Agenda

Meeting Minutes

The following policies were reviewed at this meeting:

Article 28 Name, Image & Likeness

Section 1-8.3.  Evaluation of the Superintendent

Section 2-2.9 School Accreditation Required

Section 2-7.1. Minutes of all meetings required

Section 4-4.1. System of accounting

Section 5-6.3. Computer system provided

Section 7-16.7.2 Military Leave and Benefits

Section 7-24.1.  Assignment & Reassignment

Section 7-29.1.  Resignation of Employees

Section 8-33.3  SOL Tests_ standard units of credit

Section 9-22.1. Student fees permitted

Section 10-18.1.1 Involvement with Educational Institutions

Section 10-18.2.  Public Safety

Article 6 - Purchasing of Goods and Services

May 11, 2023, at 4:15 PM
Suffolk City Hall, Council Chamber Conference Room 
442 W. Washington Street, Suffolk, VA 23434

Meeting Agenda 

Meeting Minutes

The following policies were reviewed at this meeting:

Section 2-2.6:1 School Board Norms; Protocols, Violations

Section 8-11.7 Annual Review Required 

Section 8-12.1 Driver Education High School Offering 

Section 8-24.3 Use of Supplemental Materials 

Section 9-8.1 Parental Responsibilities 

Section 9-11.3:1 Value of Extracurricular Activities 

Section 9-11.5 Daily Minute of Silence Required 

Section 9-20.7 Student Immunizations Required 

Section 9-20.11:2 Recommending Psychotropic Medications Prohibited 

Section 10-3.3 Request Procedures 

Section 10-3.4 Time for Responding to FOIA Requests 

Section 10-3.5 Virginia Freedom of Information Act 

Section 10-17.2 Complaints About Learning Resources 

Section 10-18.2 Public Safety, Parent and Student Right

April 6, 2023 at 4:15 PM
Suffolk City Hall, Council Chamber Conference Room 
442 W. Washington Street, Suffolk, VA 23434

April 6, 2023 -

Meeting Agenda

Meeting Minutes

The following policies were reviewed at this meeting:

Section 5-4.5 Special Use of School Buses

Section 5-5.2 Adequate Nutrition Program Required

Section 5-8.1 Definitions; Required Contract Terms

Section 8-1.4 Early Identification

Section 8-3.1 School Year Defined

Section 8-3.3 Length of School Day

Section 8-3.4 Standard School Day for Grades K – 12

Section 8-4.1 Curriculum Requirements Generally

Section 8-9.1 Physical Education Program

Section 8-10.1 Drug Education

Section 8-11.1 Family Life Education in General

Section 1-8.4 Evaluations Fair & Comprehensive

March 22, 2023, at 4 PM
Suffolk City Hall, Conference Room No. 3
442 W. Washington Street, Suffolk, VA 23434

March 22, 2023 - Meeting Agenda

Meeting Minutes

The following policies were reviewed at this meeting:

Section 1-4.1 Student Involvement Encouraged

Section 1-7.5:1 Posting of Bill of Rights

Section 2-3.3 Closed Meetings; Motions therefore

Section 2-4.2 Meeting Participation by Electronic Communication

Section 2-7.1 Minutes of all Meetings Required

Section 2-9.2 Definitions

Section 2-9.4 General Rules Governing Public Conduct

Section 3-1.9 Certain Acts to be Reported

Section 3-1.10 Annual Report to the State

Section 5-2.1 Written School Crisis and Emergency Plan

Section 5-2.2:3 Threat Assessment Team Required

December 14th at 11 AM
Curtis R. Milteer Senior Recreation Center
132 Robertson Street, Suffolk, VA  23438

December 14, 2022 - Meeting Agenda
Meeting Minutes 

The following policies were reviewed at this meeting:

Section 7-2.2 Work schedules
Section 7-7.1. Solicitation outside of workplace permitted
Section 7-8.1. Personnel files required
Section 7-20.2. Certification requirement
Section 7-23.1.1. Notice of reduction in force
Section 7-26.3 Professional Staff Development
Section 7-27.2 Primary Purpose of Eval
Section 7-31.5. Suspension of Teachers
Section 7-32.1. Outside employment permission required
Section 8-11.7. Annual Review Required
Section 8-13.1. IEP Program
Section 8-14.1. Gifted programs
Section 8-14.2 Advanced Placement Classes and Special Programs
Section 8-18.1. Alternative programs
Section 8-26.1. Purpose of Field trips
Section 8-41.1. Statement of policy
Section 9-1.1. Equal Educational Opportunities
Section 9-1.3. Filing a Complaint
Section 9-1.4. Compliance Officer
Section 9-1.5. Informal Procedure
Section 9-11.2. Parental responsibilities
Section 9-11.4. Authority of Teachers
Section 9-11.7. Pledge of Allegiance Required
Section 9-13.1. Gang activity or association prohibited
Section 9-14.2. Possession of a controlled substance
Section 9-20.15. Student-Athletic Sudden Cardiac Arrest
Section 9-21.1. Students fundraising
Section 10-3.1. Use of news media
Section 10-4.1. Advisors and resources
Section 10-5.1. Public Appearances before the School Board
Section 10-16.1. Parental involvement encouraged
Revised Chapter 9 - Article 16 - Sexual Harassment and Grievances Title IX
Chapter 10, Section 19 Sex Offenders